Any personal information provided to or gathered by TP Creates our contact
details are on our website, given below (“we”, “us”, “our”).
We are committed to protecting and
maintaining your privacy; this Privacy Notice describes how TP Creates collects, processes and stores personal
data, to include via our website: www.tpcreates.com , other sites and other online platforms.
to or gathered by us, including through our website, will be treated as
confidential and we will not abuse this trust by providing all or any part of
your information to others unless you have consented to this, where this is in
our legitimate interests or to meet a legal obligation, further outlined below.
Your information will never be sold,
licensed, loaned or otherwise distributed to any other organisation unless we
are required to do so by applicable law.
Subject to any overriding obligation to which we are subject, you have
the right to object to the processing of your personal information, by a simple
request that we stop such processing.
Collection of your Personal Information
We may collect personal information in various ways, including in e-mail or written
correspondence with you or to which we are copied, via third party services, through
our website or directly from you at meetings or events. You have a choice whether to provide any
information to us, except where this is necessary to fulfil any contract – such
as in relation to the provision of our services (albeit recognising that such a
decision may mean that we are unable to provide our services as you expect), or
where we are required to do so by applicable law or a Government agency or law
We assess and document our processing activities on an
ongoing basis and update our records, accordingly; our approach seeks to ensure
good data governance and compliance with our data protection obligations.
We maintain records of consent, where we rely on active
consent for the processing of personal data, and will ensure processing is
limited or ceases where such consent is withdrawn.
Why we Process your Personal
Our use of your personal information
will at all times be in accordance with applicable data protection laws; we
rely on the following grounds justifying our processing of personal data:
– explicit consent for us to do so.
Contract or Legal Obligation – to fulfil our obligations under an existing
contract or other legal obligation, in certain circumstances our right to
process this information will override your right to object to us doing
Interests – we may judge that we have legitimate grounds to process your
personal information in certain ways and where that is the case, we will
balance our own interests against your own or the relevant individual
whose data is being processed, to ensure that the rights and interests of
those individuals who interact with us are protected.
Where information is obtained through or
as a result of your use of our Site, we use this information for the following
understand and appreciate your needs and requirements as a user of our
site or our services generally;
keep in contact with you;
internal record keeping;
provide relevant information about our services or those that we may offer
from time to time;
improve our products and services;
analysis in relation to the technical specification and user experience of
our site, for the purposes of developing and improving our site and the
services that we provide; and
- From time
to time, we may also use your information to contact you for market
research purposes. We may contact
you by email, phone, fax or mail.
We may use the information to customise the website according to
Managing Your Preferences, including
In addition, we may process your
information for marketing purposes (including offers, promotions and updates in
relation to our services, that we believe may be of interest to you) that
relate to similar goods or services, either where you are or have been a user
of our services or have made an enquiry about them previously or where you have
given your explicit consent.
You have the right to manage your
preferences in relation to the kinds of information that we collect and the
manner in which your information is processed – you can update these
preferences at any time via a simple request to us; you can also withdraw your
consent, either as a whole or in relation to particular kinds of information or
delivery methods. We encourage our users,
actual and potential members to exercise these preferences so that they only
receive the information that they wish from us and so that our use of their
information is consistent with their own expectations.
More Managing Your Preferences, including
You may ask us to erase information
that we hold about you, except where there is some other reason requiring us to
maintain the information, within our legitimate interests or to fulfil some
other legal obligation to which we are bound.
We monitor and will also delete information and data that we hold, where
we reasonably consider this no longer to be required.
If you have accepted the relevant cookies, we may collect, store and process
non-personal information about you automatically as a result of your use of
this site, such as the type of internet or mobile browser that you are using to
gain access and any website from which you linked to us, but you cannot be
identified from this information. We will only use such non-personal
information to help provide an effective and more relevant website offering.
Where your browser settings have been
set to automatically accept cookies, by remaining on our site, we will take
but please be aware that certain functions of the site may not work as well
where cookies are blocked.
Technical and Organisational Measures
The protection of our users’ personal
information is important to us and therefore we have and maintain appropriate
technical and organisational measures to achieve these aims. These seek to protect personal information
that we process from and against unauthorised or unlawful use, or accidental
loss, damage or destruction and we review these measures, on a regular basis to
ensure that they are appropriate.
These include secure access to our
systems, only accessible by our personnel, utilising secure and
regularly-updated passwords and access to and processing of information though
our site, using secure HTTPS. We do not
however process any bank or card details through our site.
More Technical and Organisational Measures
In relation to data security, you
accept the risk that data transmitted to us through this site via electronic
means may be intercepted before reaching us or may be accessed by unauthorised
third parties, or exploited unlawfully. We do not assume any responsibility for
guarding against the acts of third parties and shall not be liable for any
direct, indirect or consequential losses or damages incurred or suffered as a
Sharing your Personal Information
We will never share your personal
information with others for commercial gain or in ways that you would not
reasonably expect of us.
Unless we have your explicit consent
otherwise, we will only share your personal information where this is necessary
to fulfil our contract with you or where we have a legal obligation to do
so. You appreciate that in order to
provide you with our services, it may be necessary or more efficient for us to
engage other businesses that provide complementary services, allowing us to
fulfil your needs or where such other services are necessary for us to operate our
membership and networking organisation; examples, without limiting this
description, may include IT and website backups, hosting providers, bookkeeping
and accounting services, software banking and financial provider and equipment
In addition, we may process your
information where we are required or permitted to do so under applicable law,
where required to do so by any Government agency or law enforcement, where it
is necessary in connection with the sale or potential sale of our business or
where we conclude that we have and can show one or more legitimate interests
for doing so.
Linking to Other Sites
To add value
to visitors’ experiences when using our site, we may provide links to other
websites or resources for you to access at your sole discretion, but you agree
that we shall not be responsible or liable to you in respect of the
availability or content of, or consequences of you linking to, any such
external site and you should review the privacy notices of those sites before
proceeding; although we welcome links to this site, we shall be entitled to
demand that such links are broken if we consider the content or nature of the
linking site to be unsuitable or unprofessional, as we see fit.
Service Providers and Third Parties
We do not transfer your data to
suppliers located outside of the European Economic Area (EEA). Although not anticipated, if we did decide to
transmit your data outside of the EEA, we would only do so where the legal
regimes of those territories outside of the EEA offer an equivalent standard of
data protection to our own.
Where it is necessary to provide
information to external service providers or partners in relation to services
that they provide to us, in order to operate our business or to provide you
with the services requested, we have adopted approved model data protection
clauses in our arrangements with them, to ensure they meet the same high
standards required in relation to the processing of your personal information
under applicable data protection laws.
How long we Store Personal Data
We maintain the data that we collect in
providing our services to clients, for certain periods of time that we have
determined; after which such data will generally be erased or securely
destroyed. Where an individual has
visited our group but not joined, we will not generally store their information
for longer than 6 months.
Your Rights and how to Exercise Them
You may request a copy of the
information that we hold about you (known as a Subject Access Request). In addition, under the GDPR, you may exercise
the following rights:
right of access to the information that we hold about you – as above.
right to have your information corrected if it is inaccurate or
right to have information removed or deleted from our records and systems.
right to block us from processing your personal data or to limit the
way(s) in which we can use it.
right of portability; to request that we move your personal information to
someone else, in a machine- readable form.
Please contact us via a simple request,
where you wish to exercise any of your above rights or if you wish to file a
complaint about our collection, processing or use of your personal information.
Right to Object to Processing
Whatever justification we rely on,
under GDPR you have a right to object to our processing of your personal
information, unless we have a separate legal or regulatory obligation to do so,
in which case our processing will only be limited to the extent to which we
need to process your information.
However, except for this, you may confirm your objection to the extent
and kinds of processing being undertaken, by sending us a simple request,
updating your preferences.
Disclosure of your Information
We only transmit data to third parties in very limited
circumstances and never for the purposes of marketing or to ‘sell’ the data we
hold. Certain information may be
available to essential organisations upon whom we rely to operate our
membership and networking organisation; our contractual terms with those third
parties provide the assurances under Article 28 of GDPR that they will abide by
the requirements of GDPR in processing data, to the extent that we require, on
We will never sell, transfer or disclose personal data for
commercial gain or for any purpose outside of that strictly necessary to run the
group and provide the services that we do.
Your Preferences about our use of your
If we send you any information by way
of marketing, this will be based on our having previously provided services to
you or where you have responded to an enquiry for similar goods or services;
all communications of this nature will include a simple means of
unsubscribing. You may wish to update your preferences concerning what you receive and in what
format that takes; to let us know about your preferences, to include if you
wish to change them, please visit the relevant area of this Site or otherwise
send us a simple request confirming those changes and we will update your
preferences to reflect your wishes immediately.
Should you no longer wish to be contacted by us,
please confirm this in a simple request, preferably in writing.
Retaining Personal Information
We will only keep your personal
information for such period as we deem necessary to fulfil the purpose(s) for
which it has been collected or in relation to legal obligations to which we are
subject. We monitor and regularly delete
information and data that we hold, where we reasonably consider this to be no
longer required for any legitimate purpose.
Where we are able to fulfil a request
to delete and erase your personal information, we will fulfil that request,
unless there is some other obligation to which we are subject requiring us to
retain your data, in which case we will retain it only for so long as is
necessary to meet that other legal obligation.
Your Information and Keeping it
You have the right to request details of the information that we hold about
you. Should you wish to be provided with these details, please contact us with
a simple request.
We wish to keep any information that we
hold about you accurate and up to date and therefore please contact us if the
information we hold about you needs updating.
If you have any questions or concerns regarding your privacy, or if you
experience difficulties in accessing or viewing any site(s) operated by us,
please contact us.
We value your feedback in relation to our online presence and therefore welcome
any comments or feedback which you may have.
Changes to this Privacy Notice
We may change or modify this Privacy
Notice at any time and we recommend that you check the latest version of this
notice each time that you access the Site.
The date of the most recent update will appear below. Any significant changes to this notice may be
confirmed through direct communication with you, where we consider that such
changes should specifically be brought to your attention feel free to contact us for more information.
This Privacy Notice was last updated on
06 January 2021
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